Turn one-time volunteers into a community that keeps showing up.
The problem: Spreadsheets, group texts, and paper sign-in sheets are quietly costing you volunteers — and hours your team can't get back.
The solution: Gathera replaces all of it with one mobile-first platform. Your team runs the program from one screen. Your volunteers get an app they actually want to open — and they come back next year.
Volunteer programs run on duct tape. Gathera replaces it.
Today: spreadsheets, group texts, paper sign-ins, and phone-call follow-ups — four tools your team is stitching together every single event.
With Gathera: one mobile platform that handles scheduling, check-ins, hours, recognition, and reporting — for volunteers, admins, and the whole organization.
For Volunteers
Problem: Volunteers don't know where to sign up, when to show up, or whether their hours got counted.
Solution: A Hub built around them — find shifts, log hours, climb tiers, and unlock badges. Every tap feels rewarding.
- Browse Opportunities with photos and categories
- Live shift tracking with one-tap clock in / out
- Tier progression: Steel Spur → Bronze Buckle → beyond
- Earn badges: Centennial Champion, Impact Builder, Early Bird
For Admins
Problem: Your team is rebuilding the same spreadsheet every event and chasing volunteers by phone the night before.
Solution: A real dashboard, not a glorified Google Sheet. Approve hours, create events, and see exactly who's showing up.
- Hours Management with one-tap approve / reject
- Pipeline view of pending volunteers and applications
- Shift Creation with committees, locations, and capacity
- Live Analytics on hours, retention, and committee load
For Organizations
Problem: Updates get lost in email, group texts go ignored, and nobody feels connected to the bigger mission.
Solution: An Instagram-style social feed keeps the whole team in the loop. Announcements, photos, and recognition in one place.
- Social feed with photos, likes, and comments
- Channels for committees, leads, and announcements
- Push notifications that don't get lost in email
- Branded to your colors, logo, and language
The real cost isn't software. It's recruiting the same volunteers twice.
The problem: Most programs lose 60–70% of first-time volunteers because the experience is forgettable — and admin teams burn out rebuilding the roster every event.
The solution: Gathera is engineered around the four levers that actually move retention and reduce admin load.
The "game of giving" effect
Tiers, badges, streaks, and milestones turn every shift into measurable progress your volunteers can feel proud of.
Admin work, cut in half
Hours approval, scheduling, and reporting collapse from a multi-tool workflow into one screen.
Everyone on the same page
Live shift status, social feed, and channels mean nobody is wondering what's happening or who's where.
Closer, more connected teams
Recognition, photos, and shared milestones turn a volunteer roster into a real community.
Simple, all-inclusive, and customized to your organization.
One flat monthly rate covers your custom-branded build, hosting, support, updates, and admin training. No setup fees, no per-volunteer pricing, no surprises.
- Tailored to your specific organization
- $0 setup fee — we handle the build
- Unlimited volunteers and admins
- All updates & feature releases included
- Onboarding + admin training
A guided walkthrough — volunteer side, then admin.
The screens below are pixel-accurate to the actual build, with mock data dropped in. Scroll through to feel exactly what your team and your volunteers will use on day one.
Stop running your volunteer program on duct tape.
Replace the spreadsheets, group texts, and paper sign-ins with one platform built for the way your team actually works — and your volunteers actually live.
$449/month · No setup fee · Custom-built and branded for your organization.